1. Information we collect
The portal may process registration and account information such as name, email address, phone number, role and profile details. It may also process class membership, attendance, session records, messages and resource activity needed to operate the learning service.
2. Why information is used
The portal may process registration and account information such as name, email address, phone number, role and profile details. It may also process class membership, attendance, session records, messages and resource activity needed to operate the learning service.
3. Identity documents
Information is used to create and operate accounts, organise classes, provide learning resources, record attendance, send relevant notifications, support communication and maintain platform security.
4. Messages and attachments
Where identity verification is required, documents are stored in protected application storage and access is restricted to authorised administrative workflows. They are not intended to be public files or visible to ordinary teachers and students.
5. Notifications and email
Private messages and their attachments are available only to permitted participants and authorised administrative workflows. Downloads are served through authenticated routes rather than public file links.
6. Security
The portal can create in-app notifications for learning and platform events. Email notifications may be controlled by platform settings and individual preferences. Message notifications and general system notifications are kept separate in the interface.
7. Cookies and preferences
The application uses authenticated sessions, role and permission checks, CSRF protection on state-changing forms, file validation and protected storage. Users should still protect passwords and report suspicious activity.
8. Retention
Necessary session cookies and preference cookies may be used for login, language selection and interface settings such as light or dark mode.
9. Third-party services
Records may be retained for educational, operational, legal and security purposes according to the institute’s policies and configured retention settings.
10. Questions
Online meeting providers, email infrastructure and other service providers may process the limited information needed to provide their services. Their own terms and privacy policies may apply.